I9 Employment Form

i9 Employment Form – An I-9 is the Department of Homeland Security’s Employment Eligibility Verification Form. It is filled out by every new employee in your company It is used to determine and document the eligibility of each employee to work in the US.

All employees must complete an I-9 form as required by the U.S. Department of Homeland Security. Of the two forms that you must ask your employee to fill out I-9 forms, the first one may be the most complicated. You must examine the ID of the new employee and with your best judgment make sure that it’s authentic. Employees have a variety of options to show identification. They typically give their employer their Social Security card or driver’s license. Keep a copy of all original documents that you use while filling out the form and keep it in your employee’s files.i9 Employment Formi 9 form employment authorization card

I9 Employment Form

i9 Employment Form

What are the requirements to fill out Form I-9?

As an employer, you are not required to provide any particular information to complete an I-9 in the sense that all the required documents need to be provided by the employee. In addition it is your responsibility to sign that you have had access to documents and identification that verify each employee’s eligibility to work in the US, and that the documentation employees provide is valid. i9 Employment Form

It is best practice however, it is not required to take a photocopy of any documents employees present to prove their qualifications

When should it be filed

I-9, unlike other forms of employment, is not filed with an external agency. I-9 like other forms of employment, cannot be filed with an external agency. Instead, it is kept by the employer , and is available for inspection by U.S. government officials when needed. It’s your choice whether to keep all paper I-9s together in a single file within the employee file or to keep every one in the same folder as the rest of their personnel file. i9 Employment Form

Employers are required to keep an I-9 as long as employees are employed by their company. The I-9 has to be kept by the employer for one year after the employee’s resignation.i9 Employment Form

U.S. Immigration and Customs Enforcement have increased the frequency of audits for companies. It is vital to fill this form correctly and filed in time to avoid severe penalties and fines. i9 Employment Form

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