i9 Form Example – An I-9 is the Department of Homeland Security’s Employment Eligibility Verification form. Completed by each new employee at your workplace It’s used to determine and document the eligibility of each employee to work in the US.
All employees must complete an I-9 form according to the U.S. Department of Homeland Security. This form is the most difficult of the two forms you have to fill out for your employee. It is important that you look over the identity of your new employee and use your best judgment to verify the authenticity of the document. Employees have many options for identification. Most often, they show their employer their Social Security card or driver’s license . Make a copy of the original documents when you fill out the application and store them in the employee’s file.i9 Form Examplei9 form example
I9 Form Example
What information do you need for Form I-9?
An I-9 form is not required by employers. The employee is required to provide all required documents. You’ll need to submit an I-9 to prove that you have read the documents and have the proper identification to verify that each employee is eligible to work in the US and that the documents provided by employees are valid. i9 Form Example
While it is recommended to photocopy documents that employees submit to prove eligibility, it’s not mandatory.
When should it be filed?
In contrast to other forms of employment like other employment forms, an I-9 is not filed with an external agency, but instead kept by the employer and is made available for inspection by U.S. Government officials as needed. It is your decision to keep all paper I-9s together in one folder in your employee’s file, or save all of them in the entirety of their personal file. i9 Form Example
Employers are required to keep an I-9 for as long as employees work for the company. The I-9 should be retained by the employer for at minimum one year after the employee’s resignation.i9 Form Example
With U.S. Immigration and Customs Enforcement increasing the frequency of company audits so it’s essential that this form is filled precisely and filed on an appropriate timeframe to avoid costly fines and penalties. i9 Form Example